Corporate Legal Assistant

Location: Scottsdale, AZ (Hybrid)
Compensation: $75,000 - $95,000 + Overtime Eligibility

Position Overview

A respected and growing law firm is seeking an experienced Corporate Legal Assistant to provide high-level administrative and transactional support to attorneys in a fast-paced corporate law practice. This role is ideal for an organized, detail-oriented professional who thrives in a deadline-driven environment and enjoys being a critical resource to legal teams and clients.

The successful candidate will be responsible for supporting attorneys with document preparation, transaction coordination, calendar management, client communications, and a variety of administrative functions that contribute to the efficient execution of corporate legal matters.

Key Responsibilities

Administrative Support

• Provide comprehensive administrative support to multiple attorneys.
• Manage complex calendars, schedule meetings, conference calls, and deadlines.
• Coordinate travel arrangements, meeting logistics, and attorney schedules.
• Handle time entry, expense reports, billing coordination, and other administrative functions.
• Maintain strict confidentiality when handling sensitive client and firm information.

Legal & Transactional Support

• Draft, proofread, edit, and finalize legal documents, correspondence, contracts, agreements, and closing documents.
• Assist with corporate formations, amendments, and related entity filings.
• Prepare closing binders and maintain transaction checklists to ensure timely completion of deliverables.
• Ensure legal documents comply with formatting standards and established procedures.
• Support attorneys throughout the lifecycle of corporate transactions.

Client & Matter Management

• Coordinate with clients, outside counsel, vendors, and third parties regarding meetings, transactions, and closings.
• Track critical dates, filing deadlines, transaction milestones, and follow-up actions.
• Maintain organized electronic and physical files and records.

Qualifications

• High School Diploma or equivalent required; Bachelor's degree preferred.
• Minimum of 3 years of experience supporting attorneys in a corporate, transactional, or legal environment.
• Experience supporting multiple professionals in a law firm or professional services setting preferred.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience using legal document management systems is highly desirable.
• Strong understanding of legal documentation, terminology, and administrative processes.

Ideal Candidate

The ideal candidate is a proactive professional who anticipates attorney needs, takes initiative, and requires minimal supervision. Success in this role requires exceptional organization, attention to detail, discretion, and the ability to manage multiple priorities while maintaining a high level of accuracy.

Core Competencies

• Strong administrative and organizational skills
• Exceptional attention to detail
• Professional written and verbal communication
• Ability to manage competing priorities and deadlines
• Sound judgment, discretion, and confidentiality
• Ability to work independently and collaboratively in a team environment

Work Environment

• Hybrid schedule with limited remote work flexibility.
• Professional, collaborative legal office environment.
• Overtime may be required to support client and business needs.